SERVICES WE OFFER
The Admin Place provides the following services:
Personal and Administrative Assistant
(Virtual and in-office support)
Services include but are not limited to:
We offer you a personal assistant, on call, to manage appointments and your diary. We assist with debt collection and tender submissions.
• Diary management and appointment booking
• Minute taking, recording, and timeous issuing of minutes to relevant parties
• Proof Reading of documentation
• Record keeping and filing (electronic and manual)
• Event and project assistance and management
• Typing
• Audit and tender preparation, tender submissions online and manually
• General administrative duties
• Mailbox monitoring
• Debt collection
Other services
- Project management
- Basic booking, Estate and property administrator
- Sales Administrator
- Run your errands
- Courier services
Procurement Management Services
We minimize your billing structure and provide one invoice for multiple suppliers and manage your new and existing suppliers and negotiate pricing and payment terms.
• Managing or taking over existing suppliers
• Finding new suppliers, products and services as per the business requirements
• Negotiating pricing and payment terms
• Office management solutions
The products provided include the following:
• Batteries
• Dispensers
• Uniform and PPE clothing
• Courier services
• Cleaning and Household Chemicals, Consumables, Equipment and Machinery
• Name Badges and Labels
• Paper Products (Toilet Paper, Hand Towels)
• Stationery and Office Products
Human Resource Management
Human resources is an important, yet expensive, aspect of your business. You will not be burdened with downtime, leave days and finding replacement staff.
- Oversee, manage, and running of all payroll-related functions (time and attendance, payslip generating, leave, letter of appointment).
- Drafting and implementation of company policies and business/organizational plans.
- Assistance with labor relations queries – preparation for a disciplinary hearing and CCMA.
- Drafting of internal training manuals – anti-harassment training, code and conduct training, etc., sourcing relevant training providers.
- Assistance with Employment Equity and skills development including submissions to SETA and BBBEE Audits.
- Facilitate all BBBEE implementations for medium to large organization.
- Conducting performance reviews and identifying skills gaps and training requirements.
- Ensuring business is updated with regard to industry regulations,
- trends, and best practices.
- Ensuring business compliance with COIDA and health.
- All other human resource generalist functions.
Nontsika Hattingh
NON-EXECUTIVE BOARD MEMBER
Nontsika Hattingh has 10 years of experience as an executive and non-executive board member. Mrs. Hattingh was an executive board member of a large cleaning company and is a non-executive of an NGO and foundation. Mrs. Hattingh was the chairperson for several committees, namely the Employment Equity Committee, Skills Development, and BBBEE Committee. She has been the chairperson for disciplinary and employee grievance hearings, meetings, and procedures. Mrs. Hattingh is enthusiastic about skills development and training. She is motivated by growing and developing businesses as well as individuals and finds satisfaction in seeing them flourish. She is a hands-on entrepreneur who brings extensive industry knowledge and networks. Mrs. Hattingh offers negotiation skills and expertise to provide exceptional services, regardless of project complexity. Mrs. Hattingh acts as an independent non-executive director to participate in all annual board meetings, directorial functions, and other duties as required by the organization. These may include, but not be limited to, participating in the decision-making process with regard to performance, skills development, sustainability, resources, transformation, diversity, employment equity, standards of conduct, BBBEE strategy and implementation, change management, and evaluation of performance.
Need a Quotation on the Services you require?
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- Call answering and Call forwarding
- Making Calls
- Ordering stationery and office supplies
- Manage calendar, schedule appointments, and meetings
- Make travel arrangements and manage logistics for business trips
- Typing of recorded minutes
- Event planning
- Assist with administrative functions of the office, (filing)
- Diary management, scheduling appointments & calendar management
- Make travel arrangements and manage logistics for business trips
- Conduct research & prepare reports
- Editing contracts & updating contracts
- Updating clients and supplier information
- Typing of transcripts
- Email management
- Event planning
- Running errands
- Dealing with service providers for the maintenance of IT, equipment, building security & maintenance that may need to be done
- Handle queries
- Travel arrangements & manage logistics for business trips
- Handling personal tasks and managing his/ her personal affairs
- Diary management & Scheduling of appointments & meetings
- Taking & drafting minutes
- Ad-hoc administration duties from the director
- Typing of transcripts
- Email management
- Event planning
- Running errands
- Supporting the GM, MD, Director & or CEO and various members of the team with various administrative tasks
- Handle queries
- Assisting the sales department will all admin-related tasks,
- Drafting and sending quotations
- Following-up calls and feedback
- Calendar, scheduling appointments and meetings
- Issuing Customer Invoices including Proforma and Commercial Invoices for exports
- Updating client information
- Email management,
- Maintain or cancel service providers who are no longer being used
- Drafting budgets & tracking sales team or technicians’ expenses,
- Editing of documents
- Feedback to clients on queries
- Assist and manage weekly, bi-weekly, or monthly payroll run (Sage, VIP)
- Manage employee records and HR-related activities such as onboarding, training, and benefits administration.
- Assist with the recruitment process, including posting job ads and scheduling interviews.
- Manage employee records, ensuring that they are accurate and up-to-date.
- Conduct new hire orientations and onboarding activities
- Assist with employee relations issues
- Conduct exit interviews and process terminations
- Drafting of employee contracts
- Assist with skills development including sourcing training providers and drafting of training reports.
- Submitting EE and SDL
- Submit WSP / ATR on Services Seta LMIS
- Overseeing and implementing BBBEE processes in the business
- Drafting of policies and procedures
- Leave record keeping,
- Facilitate the organization’s BEE Rating with the BEE Verification Agency
- Facilitate the Employment Equity Process in terms of developing an Employment Equity Plan for the organization and submitting the required Employment Equity Reports to the Department of Labour.
- Maintain the organization’s BEE file, ensure agreed actions are carried out and appropriate records kept
- Keep payroll & HR files on employees,
- Oversee and or process/file statutory returns, such as EMP201 (PAYE) WCA for letter of good standing
- Draft budgets
- Training & implementation of drafted policies & procedures
- Assist & oversee KPI’s &
- Inspect, investigate & make recommendations regarding company health & safety procedures
- Ensure company compliance with all legislation
- Any other HR related functions required.
- Debt Collection, follow up on slow payers & non-payers,
- Accounting-related data capturing
- Process and reconcile bank, cashbooks & credit cards,
- Generating invoices & sending out invoices
- Maintain records via accounting software,
- Maintaining subsidiary accounts by posting, verifying & allocating transactions
- Pulling relevant reports for the accountant,
- Capturing Supplier Invoices
- Keeping track of stock records
- Updating client information
- Assist will all accounting-related audits
- EMP201 & VAT201 submissions
- PAYE Submissions
- Assist with e-Filing
- Ad-hoc duties from the accountant
- Maintain or cancel service providers who are no longer being used
- Ensure that all debtors are invoiced, creditors & respondents (local & foreign) are paid timeously
- Update management on weekly cash flow.
- Financial administration
- Creation of purchase orders
- Capturing of bills
- Completion of vendor applications
- Assisting with any project big or small from data capturing to Event planning
- Assist the team in project implementation,
- Ensuring targets and deadlines are met
- Helping held towards the start or end of project.
- Assisting with moving from one office to another. Ensuring
- Assisting in compiling files for audit purposes.
- Assisting with planning and implementation
- Daily management of estate administration, including email management, diary management, task management
- Report writing
- Liaise with homeowners and service providers promptly and efficiently
- Assist with the collection & organizing of documents.
- Signing of lease agreements
- Ensures full compliance with health and safety workplace regulations
- Managing or taking over existing suppliers
- Finding new suppliers, products & services as per the business requirements
- Negotiating pricingand payment terms
- Meeting BBBEE goals related to procurement
- Groceries shopping
- Taking the family to a doctor (excluding children under 16)
- Collecting medication
- Sourcing gifts
- Stand in the queue.
- Sorting out municipal accounts
- With the help of our sister company, we can offer local and international courier services
- Same-day delivery from business to business or door to door. (SA Only)
- Overnight delivery (SA Only)
- We can deliver documents and parcels